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November 28, 2013

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Migrating to SharePoint 2013 is the right time to reinvigorate SharePoint Governance

by Anders B. Skjønaa (SharePointPeople.dk)

Most companies running Microsoft SharePoint 2007 or 2010, are considering migration to the latest version; Microsoft SharePoint 2013. This is an obvious consideration, since the new version of SharePoint – either online or on premise – are offering new capabilities that may be hard to neglect.

So what is it that you need to consider then? Migration is not just migration. In a recent recommendation from Gartner it is stated that companies should evaluate at least five different approaches to migrating to SharePoint 2013, which in itself requires intensive pre-analysis. Why is that necessary? Because SharePoint has become the central hub for collaboration in most of these companies, and interruptions (which are likely to occur if migration is not planned with the required attention to detail) may have a significant impact on the business.

But, that’s not all! A migration project opens a window of opportunity for reinvigorating SharePoint governance. Gartner is pointing out the fact, that migration is not just a matter of moving content from one site to another, but most often include mapping functionality in different SharePoint versions and transforming content and data from one Information Architecture to another. In other words! Migration – almost – every time has a notion of “clean-up” to it – which is healthy and in some cases very necessary. That goes for the content as well as the rules and methods by which you manage content and technology.

With SharePoint 2013 a series of new systems and services are introduced. All of these need handling. Planning migration without reserving time and resources for governance work will put you in an un-managed spot.

Look for the “Sharing Best Practices for SharePoint 2013 migration” at https://www.gartner.com/doc/2469615

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